Your company may get assessed bank fees based on the type of financial services you use. You might incur financial charges for a bounced check, a monthly checking account fee or a fee for downloading transactions to QuickBooks. You can record regular bank and credit card fees within the relevant account register. When you get a bounced check fee from a customer, you need to classify it as a bounced check within QuickBooks and charge your customer the appropriate fee for the bounced check.

To record bounced checks in QuickBooks Desktop Pro, open the “Receive Payments” window. You can do this by selecting “Customers Receive Payments” from the Menu Bar. Then find or navigate to the specific customer payment you received that contains the bounced check. Display that received payment within this window.

Recording Financial Fees

Step 1

Click the 'Banking' menu, and select 'Use Register' from the drop-down menu.

Step 2

Select the account you want to use to record the fees from your transactions. For instance, you might select your checking account for bank service fees or a credit card account for interest charges.

Step 3

Locate the transaction with the fee in the register if you automatically downloaded your transactions from your financial institution. Otherwise, click on the 'Date' field for an empty transaction. Change the date by selecting a new date from the calendar.

Step 4

Enter the total charge for the fee in the 'Payment' field.

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Step 5

Click the 'Account' drop-down menu, and type 'Bank Service Charges' into the field. Select the appropriate Bank Service Charges account when it displays.

Step 6

Enter the financial institution name and create a memo to provide greater detail about the transaction, if desired.

Step 7

Click the 'Record' button to save the transaction.

Step 1

Click the 'Receive Payments' icon on the Home page.

Step 2

Click 'Previous' to find the transaction with the bounced check.

Step 4

Input the total charged by your financial institution for the bounced check.

Step 5

Select 'Yes' next to the 'Charge Customer for Fee?' option, if you want to charge your customer for the fee. Input the total amount of the charge. Include the bank charge and any service fee charged by your company.

Step 6

Click 'Save & Close' to record the transaction.